2023.06 — 2023.12

Meeting Ink APP

Let AI help you effortlessly create meeting records and summaries.

Goal

We want to help users automatically make the notes and transcripts by AI when they finish the meeting.   Automatically generate meeting minutes and key summaries, and conveniently distribute AI-generated summaries through email and communication tools: The AI-recorded content will be automatically sent to you or your team, allowing easy editing, forwarding, or archiving of the records.

Product background

In today's fast-paced business environment, effectively documenting and sharing meeting content has become increasingly crucial. However, manual note-taking during meetings is time-consuming, labor-intensive, and prone to missing important details.

Role

Product Designer

Deliverables

User Flow
Wireframe
Design System
UI Design

Design Tool

Figma

Cooperate with

1 PM
1 Android & iOS Engineer

Get to know more about persona,  user journey and their pain point

Define questions and problems

Figure out the solution

Validate ideas（Tracking data & User Interview & Usibility Test）

Problem

  • Sometimes during meetings, users accidentally zone out, fearing that they might have missed some important points. They end up asking their colleagues around to piece together the missing parts from memory...
  • Users need to meticulously compile meeting notes in the required format(Date, Participants, Contents...).
  • Users send files to the colleagues who attended the meeting via email or messages.
  • Even if the meeting is recorded, going through a 1hr+ long video and adjusting the playback speed or fast-forwarding is still time-consuming.

Solution

Automatically generate meeting minutes and summaries
  • Instantly transcribing the conversation in meetings, transforming speech, discussion highlights, and decision records into text-based meeting minutes without the need for manual intervention.
  • Key Summary Generation: The software can identify key information and primary content in meetings, automatically generating concise meeting summaries to help users quickly grasp the core content of the meeting.
Facilitate users in filling out the meeting title
  • For the convenience of users in selecting participant lists, a frequently used list is created, linked with participants' emails, facilitating the later transmission of meeting records to participants.
  • Users can also add participants to the meeting using previously created tags or names.
Share and send meeting records/files
  • Users can Share the meeting AI summaries and transcript to the relevant individuals via email.
  • Considering that the product will be marketed globally, and meetings may involve people from different countries, the option to choose the verbatim transcript language is available when they share the file.
Understand the content quickly by viewing the words

Users can swiftly comprehend the content through words, and upon clicking the sentence, the corresponding text will be instantly revealed. As users navigate the slider, the associated sentence will be highlighted in blue.

Design System

This app uses the Design system of Noise Eraser including button, input, navigation bar, and checkbox.

APP UI

Takeaway

1. Finding similar product references to draw inspiration from their designs, analogous process setups, and usage logic is crucial to keep the user learning curve low.

2. To make users focus on the primary actions avoid placing distracting information within the UI interface.

3. Before commencing production, the boss often wishes to see results quickly. However, creating a User Experience (UX) requires resources and time. It is crucial to explain the importance of this undertaking and inform relevant stakeholders about the amount of time and resources other companies invest to achieve similar results. If it's not possible to allocate the necessary resources and time, expectations may need to be adjusted.

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Welcome to contact me !

Email:  hmc10116@gmail.com

Line ID: hmc10116